Recorder

Duties

  • Record & maintain documents affecting title to real estate
  • Register & title boats, snowmobiles and ATV's/ORV's
  • Record vital records (Birth, Death & Marriage) and issue certified copies
  • Issue Marriage Licenses
  • Military Service Records
  • Issue various types of Hunting & Fishing licenses
  • Miscellaneous Responsibilities



Land & Record Management


Maintains all land records, relating to property in Allamakee County, Iowa.

  • Document Formatting Standards (pdf)
  • Recording Fees (pdf)
  • Deeds
  • Contracts
  • Mortgages
  • Assignments & Releases
  • Federal & State Tax Liens
  • Affidavits
  • Plats & Surveys
  • Section Corner Certificates
  • Military Service Records
  • Easements
  • Condemnations
  • Trade Names
  • Leases  
  • 28E & Drainage Agreements
  • Miscellaneous Documents
  • Bill of Sale


Indexes of recorded documents are available for viewing on-line at: http://iowalandrecords.org   Images starting with January 1983 are available for public viewing and prior records will become available once they go through a redaction process. The Iowa County Recorders Association retained the services of Computing System Innovations (CSI) Apopka FL for our redaction process.

Iowa Land Records is the official statewide website sponsored by Iowa County Recorders.

Time of Transfer Groundwater Inspection Law

The Iowa "Time of Transfer" inspection requirement became effective July 1, 2009.  Information on the requirements for inspections can be found within Chapter 69, Private Sewage Disposal Systems, specifically Sec. 567-69.2 (455.B).  

As of July 1, 2009, All properties that are going to be sold and/or transferred that include a private wastewater treatment and/or water supply must have these facilities inspected  and any deficiencies addressed before the sale/transfer takes place. The inspections and statements must be recorded with the Allamakee County Recorders Office at the time of legal transfer.

Military Service Records


Discharge papers (DD214’s) may be recorded for permanent records and certified to perfect claims. In order to obtain a certified copy the original document must be presented for recording. The DD214 must be Recorded  before military exemption is applied toward property tax reduction.

Effective July 1, 2003, all military personnel records maintained by the county recorder have become confidential records. Unless otherwise provided by the veteran, the record shall not be made available for examination or copying except as follows:

  • To the Veteran
  • To the Veteran’s immediate family
  • Veteran’s agent or personal representative
  • Licensed funeral director
  • When ordered by a court of competent jurisdiction
  • When required by a department or agency of the federal or state government
  • When requested record occurred more than 75 years prior to the request


Miscellaneous Responsibilities

  • Collect real estate transfer on conveyance of property (a portion is retained in the County's general fund.)
  • Perform Federal and State tax lien searches and assist the public in research of real estate records.
  • Collect and report Auditor's fee on transfer of property.
  • Certify Recorder's records.
  • Make records available for genealogy research.
  • File detailed reports monthly, quarterly and annually to the County.
  • Monthly reports to the following state agencies:

               Iowa Dept of Public Health
               Iowa Dept of Natural Resources
               Iowa Dept of Revenue


Licenses, Registrations, Applications


Boat Registrations, Titles & Liens

Boat registrations expire on April 30, 2016.   Boats have a three year renewal registration.  Boat registrations started to be renewed January 1st 2013.  There is a $5.00 penalty  on all delinquent boat.  Boat fees are based on the length of the boat.  All boats over 17' in length must have a title.  Boats with a lien must be titled.  

To make application for a New Boat (Newly Manufactured) 

  • Application needs to be filled out
  • Proof of Purchase or bill of sale indicating if the tax has been paid
  • Manufacturer's statement of origin (MSO)

To make application for a boat New to Iowa (sold to an Iowa customer by a seller in another state)

  • Application needs to be filled out
  • Proof of Purchase or bill of sale indicating if the tax has been paid
  • Title, if titled
  • Registration
  • Or Affidavit of untitled/unregistered vessel

To make application for Transfer of ownership of a boat (sold in state)

  • Application needs to be filled out
  • Proof of Purchase or bill of sale indicating if the tax has been paid
  • Title, if titled
  • Registration
  • Or Affidavit of untitled/unregistered vessel

Off Highway Vehicles (Including Snowmobile, ATV, ORV & ORM) Registrations, Titles &Liens

Off Highway Vehicles (OHV) include all Snowmobiles, ATV, ORV & ORM registrations are due every year and can be renewed from September 1st thru December 31st.  The renewal fee is $17.75.  There is a $5.00 penalty after December 31st.  All new, renewed or transfers have to be done at the Allamakee County Recorders Office through the Recreational Vehicle & Vessel Registration system of Iowa or RVVR's.


To make application for a New (Newly Manufactured) Off Highway Vehicle

  • Application needs to be filled out
  • Proof of Purchase or bill of sale indicating if the tax has been paid
  • Manufacturer's statement of origin (MSO)

To make application for a New OHV to Iowa (sold to an Iowa customer by a seller in another state)

  • Application needs to be filled out
  • Proof of Purchase or bill of sale indicating if the tax has been paid
  • Title, if titled
  • Registration (or screen print)
  • Or Affidavit of untitled/unregistered OHV

To make application for Transfer of ownership of an OHV (sold in state)

  • Application needs to be filled out
  • Proof of Purchase or bill of sale indicating if the tax has been paid
  • Title, if titled
  • Registration (or screen print)
  • Or Affidavit of untitled/unregistered vessel

ALL snowmobiles, resident or non-resident, operating on public land, public ice or designated snowmobile trails are required to display a valid DNR User Permit. The User permit decal must be affixed to the machine to be legal. All User permits can be purchased starting September 1 each year and are valid for the remainder of the year plus the entire following calendar year. DNR User Permits may be obtained at any license vendor or County Recorder Office that sells hunting and fishing privileges. The cost is $17.75.


A nonresident must register their vehicle in their state to operate a snowmobile in Iowa. If their state does not require registration they only need to display a current user permit.


A snowmobile that was manufactured before 1984 can purchase a one-time lifetime Antique Snowmobile registration for a fee of $26.75. Registering their snowmobile as an antique snowmobile exempts the owner from an annual registration fee. But a current DNR User Permit is required if it is operated on public land, public ice and/or designated snowmobile trails.

As of July 1, 2014, there is no longer a provision in Iowa law that provides for a Farm Registration for Off Highway Vehicles. The vehicles that had been registered as a Farm Registration before July 1 will still be in effect. If a vehicle is considered to be exempt from registration & sales tax due to farm use, the customer has two choices, they can choose to register with the DNR paying the regular amount of $17.75 and receive current decals, which expire on December 31 of each year or to not register the vehicle at all. We would encourage all farm use machines to at least register & title their machine the first time to establish ownership.

Hunting/Fishing License

Fish and Game licenses are sold wherever there is an ELSI machine (Electronic License System for Iowa). Not only at the Courthouse.  New hunting and fishing license are available on December 15 for the following calendar year.


Vital Records


If you were born in Allamakee County, you can obtain a certified copy of your birth certificate from the Recorder's Office at the Courthouse.  If you were born in another county in Iowa, you will have to go through the county where you were born or contact the State Vital Records Office in Des Moines, Iowa.

The Recorder's Office does not have all records of births between the years of 1921 thru 1941, single parent births prior to July 1, 1995 or birth records of adopted children.  For these records, contact the State Vital Records Office in Des Moines, Iowa.

To obtain a birth certificate,

  • You must make application in writing or in person.   
  • You need to give us the full birth name  
  • date of birth  
  • parents names, including mother's maiden name.   
  • Only entitled persons can apply for a certified copy.   
  • Entitled persons include the person named on the record who is of legal age, spouse, children, legal parents, grandparents or legal representative or guardian.   
  • Requests from legal representatives or guardians must be on their business letterhead.   
  • There is a $20.00 fee for each certified copy.
  • Requests by mail must include payment, a notarized application form and a copy of your photo i.d. 
    • Mail to the Allamakee County Recorder, 110 Allamakee St, Waukon IA 52172.  

To obtain a copy of a Death Certificate

In April of 2014 Iowa County Recorders Association partnered with the Department of Health on a statewide Electronic Death System.  Recorders now have access to death records across the state not just those happening in their counties.  As of now the system is only back to January 2011, soon will be back to 1954.  To obtain a copy of a death certificate

  • You must make application in writing or in person.   
  • the deceased as named on the record   
  • date of death  
  • parents names, including mother's maiden name.   
  • Only entitled persons can apply for a certified copy.   
  • Entitled persons include spouse, children, legal parents, grandparents or legal representative or guardian.   
  • Requests from legal representatives or guardians must be on their business letterhead.   
  • There is a $20.00 fee for each certified copy.
  • Requests by mail must include payment, a notarized application form and a copy of your photo i.d. 
    • Mail to the Allamakee County Recorder, 110 Allamakee St, Waukon IA 52172.  

To obtain a copy of a Marriage Certificate

  • Application can be made in writing or in person
  • Party A & Party B named on the record  
  • Date of Marriage   
  • Parents names, including mother's maiden name
  • Only entitled persons can apply for a certified copy 
  • Entitled persons include the person named on the record who is of legal age, spouse, children, legal parents, grandparents or legal representative or guardian.   
  • Requests from legal representatives or guardians must be on their business letterhead.   
  • There is a $20.00 fee for each certified copy.
  • Requests by mail must include payment, a notarized application form and a copy of your photo i.d.
    • Mail to the Allamakee County Recorder, 110 Allamakee St, Waukon IA 52172


To obtain a Marriage Application

Marriage license applications may be completed in person at the Office of the County Recorder/Registrar, or a completed notarized application may be mail to the office.  Iowa law required an uninterested third party as a witness to the application, sign in front of a notary or be present in our office to complete the process.  Or if all three parties are unable to appear together, the application can be completed elsewhere, signatures notarized and then returned to the Allamakee County Recorder, 110 Allamakee St, Waukon IA 52172..

  • $35.00 processing fee  
  • You will need to bring a photo identification (e.g., drivers license), 
  • Witness 18 years of age  
  • 3 day waiting period (not counting day of application)
  • A processed certified copy is included in the fee  
  • If under 18 years of age need Consent to Marry  
  • Must be at least 16 years of age with parental consent to marry  
  • We do accept MasterCard/visa debt/credit cards


The 3 day waiting period maybe waived

  • Form filled out and signed by District Court Judge  
  • Additional $5.00 fee